Table of Contents
An interview call letter is a formal invitation sent by a company or organization to a candidate, inviting them to attend an interview. It is an essential communication tool that helps employers communicate important information about the interview, such as the date, time, location, and interview format.
A well-written interview call letter can create a positive impression on the candidate and enhance the employer’s brand image. This blog post will discuss the format, sample, example, and tips for writing an effective interview call letter.
Format of an Interview Call Letter
An interview call letter should be well-structured and concise.
It should contain the following information:
- Employer’s Name and Address: The letter should include the employer’s or company’s name and address.
- Candidate’s Name and Address: The letter should also include the name and address of the candidate.
- Date: The date on which the letter is written should be mentioned.
- Salutation: The letter should begin with a proper salutation, addressing the candidate by their name.
- Introduction: The introduction should briefly introduce the company and the position for which the candidate has applied.
- Details of the Interview: The letter should contain details of the interview, such as the date, time, and location.
- Interview Format: The letter should mention the interview format, whether it is a face-to-face interview, a telephonic interview, or a video interview.
- Documents Required: The letter should also mention the documents required for the interview, such as a resume, portfolio, or other relevant documents.
- Contact Information: The letter should include contact information for the employer, such as a phone number or email address, in case the candidate needs to reach out.
- Closing: The letter should end with a thank you note and an invitation to the candidate to attend the interview.
Sample Interview Call Letter
Template 1:
| [Your Company Logo] [Company Name] [Address] [City, State, Zip Code] [Date] [Candidate Name] [Candidate Address] [City, State, Zip Code] Dear [Candidate Name], We are pleased to inform you that you have been shortlisted for the interview for the [Position Name] position at [Company Name]. We would like to invite you for the interview, which is scheduled on [Date], at [Time], at our office located at [Address]. The interview will be conducted in [Interview Format]. Please bring your resume and any other relevant documents you would like to share with us. If you have any questions or need further information, please do not hesitate to contact us at [Contact Information]. We look forward to meeting you in person and discussing your candidature for the position. Thank you for your interest in our company. Sincerely, [Employer’s Name] [Company Name] |
Template 2:
| [Company Letterhead] [Date] [Applicant Name] [Applicant Address] [City, State ZIP Code] Dear [Applicant Name], We are pleased to invite you for an interview for the [Job Title] position at [Company Name]. Your application and qualifications have been thoroughly reviewed, and we believe you may be a good fit for the position. The interview will be conducted on [Date] at [Time], and it will take place at [Interview Location]. Please arrive at least 15 minutes before your scheduled interview time to complete any necessary paperwork and to allow yourself time to relax and prepare for the interview. The interview process will consist of [Interview Format]. Please be prepared to discuss your qualifications and experience in detail and answer questions about your skills and work style. You may also be asked to complete a skills assessment or perform a task related to the job. If you require special accommodations, such as a sign language interpreter or wheelchair access, please let us know in advance, and we will do our best to accommodate your needs. We look forward to meeting you and discussing your qualifications further. If you have any questions, please do not hesitate to contact us at [Company Contact Information]. Sincerely, [Your Name] [Job Title] [Company Name] |
Tips for Writing an Effective Interview Call Letter
- Keep it brief: An interview call letter should be concise and to the point. Avoid adding unnecessary details that may confuse the candidate.
- Use a professional tone: The letter should have a professional tone and be written in formal language.
- Double-check the details: Ensure that all the details mentioned in the letter, such as the date, time, and location, are accurate.
- Personalize the letter: Address the candidate by name and include details about the position they have applied for.
- Provide clear instructions: Mention the interview format and any other instructions the candidate must follow.
- End with a positive note: End the letter with a positive note and an invitation to the candidate to attend the interview.
Wrapping Up
An Interview Call Letter is a critical component of the hiring process that sets the tone for the interview and provides important information to the candidate. A well-written letter can create a positive impression on the candidate and enhance the employer’s brand image.
Follow the proper format and structure when writing an Interview Call Letter and provide clear and concise instructions to the candidate. Using our tips and examples in this blog, employers can create effective Interview Call Letters that will set the stage for a successful hiring process.
FAQs
What is an interview call letter?
An interview call letter is a formal invitation sent to a candidate by an organization or employer, inviting them to attend an interview for a specific job position.
What must an interview call letter contain?
An interview call letter should contain important information about the interview, such as the interview’s date, time, location, and format. It should also include the job position being applied for, the name and title of the interviewer, and any special instructions or requirements for the interview.
How do you send an interview call?
An interview call letter can be sent via email, postal mail, or phone. Email is the most common method of sending an interview call letter as it is fast, convenient, and allows easy tracking and follow-up.
How to make an interview letter?
Use a professional letterhead with the company’s logo and address to create an interview letter. Address the candidate by name and use a courteous and professional tone throughout the letter. Provide the candidate with all the necessary information about the interview, including the date, time, location, and format and any special instructions or requirements.
Read Related Articles:
Resignation Acceptance Letter: Format, Sample, Example, and Tips
Training Completion Letter (With Template & Example)
Code of Conduct Violation Letter (With Template & Example)
Full & Final Settlement Letter: Format, Sample, Example, and Tips
Harassment Complaint Acknowledgment Letter (With Template & Example)
