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Probation is a period during which an employee is expected to demonstrate their ability to meet the requirements of a job and adapt to the culture of the workplace. Completing probation is an important milestone for employees as it marks their successful transition into a permanent position. Employers also benefit from this process as it allows them to assess the performance of new employees and determine their long-term suitability for the job.
One way to recognize an employee’s successful completion of probation is to provide them with a probation completion letter. This letter formally acknowledges an employee’s successful completion of their probationary period and often contains details about their job duties, performance, and future opportunities within the company. In this blog post, we will discuss what should be included in a probation completion letter, provide a template, and offer an example of a well-written letter.
What should be included in a probation completion letter?
A probation completion letter should be a formal document stating the employee’s successful completion of their probationary period.
It should include the following information:
- Date: The date the letter is being written.
- Employee’s name: The full name of the employee who has completed their probationary period.
- Company name and logo: The name and logo of the company employed by the employee.
- Introduction: The first paragraph should congratulate the employee on completing their probationary period and state that they have successfully met the job requirements.
- Job description: The letter should briefly describe the employee’s job duties and responsibilities.
- Performance: The letter should acknowledge the employee’s performance during probation. It should highlight any notable achievements or areas where the employee has excelled.
- Training: If applicable, the letter should mention any training the employee has completed during their probationary period.
- Future opportunities: The letter should mention any opportunities that may be available to the employee, such as promotions, salary increases, or additional responsibilities.
- Signature: The employee’s supervisor or manager should sign the letter.
Template for a probation completion letter
Template 1:
| [Date] [Employee’s Name] [Company Name and Logo] Dear [Employee’s Name], I am pleased to inform you that you have completed your probationary period with [Company Name]. On behalf of the company, I congratulate you on your achievement. During your probationary period, you have demonstrated your ability to meet the requirements of your job and have shown a commitment to the culture of our workplace. Your performance has been exceptional, and you have consistently exceeded our expectations. As a reminder, your duties and responsibilities include [briefly describe the employee’s duties]. You have performed these duties enthusiastically and professionally, and your contributions to our team have been greatly appreciated. We also want to acknowledge any training you completed during your probationary period. Your eagerness to learn and apply new skills has been impressive, and we believe this will be a valuable asset to our company. We see a bright future for you at [Company Name] and look forward to your continued contributions to our team. There may be opportunities for promotions, salary increases, or additional responsibilities in the future, and we encourage you to continue demonstrating your commitment and dedication to your job. Once again, congratulations on the successful completion of your probationary period. We are confident that you will continue to excel in your role and contribute to our company’s success. Sincerely, [Supervisor’s/Manager’s Name] [Supervisor’s/Manager’s Title] [Company Name] |
Example of Probation Completion Letter
Example 1:
| April 10, 2023 John Smith ABC Corporation Dear John, I am pleased to inform you that you have completed your probationary period with ABC Corporation. On behalf of the company, I congratulate you on your achievement. During your probationary period, you have demonstrated your ability to meet the requirements of your job and have shown a commitment to the culture of our workplace. Your performance has been exceptional, and you have consistently exceeded our expectations. As a reminder, your job duties and responsibilities include the following: 1) Managing our social media accounts. 2) Creating engaging content. 3) Analyzing metrics to improve our online presence. You have performed these duties enthusiastically and professionally, and your contributions to our team have been greatly appreciated. We also want to acknowledge the social media marketing training you completed during your probationary period. Your eagerness to learn and apply new skills has been impressive, and we believe this will be a valuable asset to our company. We see a bright future for you at ABC Corporation and look forward to your continued contributions to our team. There may be opportunities for promotions, salary increases, or additional responsibilities in the future, and we encourage you to continue demonstrating your commitment and dedication to your job. Once again, congratulations on the successful completion of your probationary period. We are confident that you will continue to excel in your role and contribute to our company’s success. Sincerely, Jane Doe Social Media Manager ABC Corporation |
Example 2: Probation completion letter with gratitude
| April 10, 2023 Sarah Johnson XYZ Enterprises Dear Sarah, On behalf of XYZ Enterprises, I congratulate you on completing your probationary period. We are thrilled to have you on our team and appreciate your hard work and dedication towards your job. You have exhibited exceptional performance and dedication towards your role during your probationary period. Your positive attitude, teamwork, and willingness to learn have significantly impacted our team. We appreciate your flexibility and ability to adapt to our company culture and job duties easily. Your contributions to the team are invaluable, and we are fortunate to have you as a part of our team. We recognize the effort and hard work you put in every day and are grateful for it. Your determination and eagerness to grow have made a difference, and we believe you have a bright future at XYZ Enterprises. As you advance in your career, we want you to know we are here to support you. We look forward to seeing you continue to grow and achieve your goals. We will be with you every step of the way and wish you all the best. Once again, congratulations on completing your probationary period. Thank you for your contribution and dedication to our team. Sincerely, David Brown HR Manager XYZ Enterprises |
Example 3: Probation completion letter with future opportunities
| April 10, 2023 Ryan Lee LMN Corporation Dear Ryan, I am pleased to inform you that you have completed your probationary period with LMN Corporation. On behalf of the company, I congratulate you on your achievement. During your probationary period, you have demonstrated your ability to meet the requirements of your job and have shown a commitment to the culture of our workplace. Your performance has been exceptional, and you have consistently exceeded our expectations. As a reminder, your job duties and responsibilities include the following: 1) Managing our marketing campaigns. 2) Analyzing market trends. 3) Working with our sales team to meet revenue targets. You have performed these duties enthusiastically and professionally, and your contributions to our team have been greatly appreciated. We also want to acknowledge the marketing and sales training you completed during your probationary period. Your eagerness to learn and apply new skills has been impressive, and we believe this will be a valuable asset to our company. We see a bright future for you at LMN Corporation and look forward to your continued contributions to our team. Many future opportunities are available to you, including promotions, cross-functional training, and leadership roles. We encourage you to continue to demonstrate your commitment and dedication to your job, and we believe that you will go on to achieve great success at LMN Corporation. Once again, congratulations on the successful completion of your probationary period. We are confident that you will continue to excel in your role and contribute to our company’s success. Sincerely, Emily Chen Marketing Manager LMN Corporation |
How do you Write a Probation Completion Letter?
Writing a probation completion letter can be a formal and significant document for the employee and the employer.
Here are some steps to follow when writing a probation completion letter:
- Begin with a congratulatory statement: Start your letter by congratulating the employee on completing their probationary period. This sets a positive tone and shows appreciation for their effort.
- Highlight their accomplishments: Mention the employee’s achievements during their probationary period, including their performance, contributions to the team, and adherence to company culture and values. Be specific and provide examples of their work.
- Reiterate their job duties and responsibilities: Remind the employee of their duties and responsibilities and how they have fulfilled them during their probationary period. This helps reinforce their role in the company and sets expectations for their future work.
- Acknowledge any training or development: If the employee has completed any training or development programs during their probationary period, acknowledge their efforts and how these skills can benefit the company.
- Discuss future opportunities: Discuss potential opportunities for growth and development in the company, such as promotions, additional responsibilities, or cross-functional training. This can encourage the employee to continue to work hard and strive for their goals within the company.
- End with a positive statement: End your letter by congratulating the employee again and expressing your confidence in their abilities. This will leave a positive impression and show that you value their contributions to the company.
- Include contact information: Provide contact information, so the employee can contact you or other relevant personnel if they have any questions or concerns.
Keep your letter professional, concise, and positive. By acknowledging the employee’s accomplishments, discussing future opportunities, and expressing your confidence in their abilities, you can help motivate them to continue to excel in their role and contribute to your company’s success.
The Bottom Line
Writing a probation completion letter is an important part of employee onboarding. It is a formal document that recognizes an employee’s successful completion of their probationary period and highlights their achievements during this time. A well-written probation completion letter can boost employees’ confidence, reinforce their role in the company, and motivate them to continue to work hard and strive for growth and development opportunities.
When writing a probation completion letter, it is essential to be specific and include examples of the employee’s work, highlights their job duties and responsibilities, and acknowledge any training or development they have completed. Additionally, discussing future opportunities can encourage employees to continue excelling in their roles and striving for their company goals.
FAQs
How do you write a letter after completing the probation period?
When writing a letter after completing a probation period, begin with a congratulatory statement, highlight the employee’s achievements during the probationary period, reiterate their job duties and responsibilities, acknowledge any training or development completed, discuss future opportunities, and end with a positive statement.
What is a letter confirming the end of probation?
A letter confirming the end of probation is a formal document acknowledging an employee’s successful completion of their probationary period. It confirms that the employee has met the expectations and requirements of the probationary period and has been accepted as a permanent employee.
How do you write an end-of-probation report?
To write an end of a probation report, begin with an introduction that outlines the employee’s position, probationary period, and job duties. Next, highlight the employee’s performance during the probationary period, including their strengths and areas for improvement. Provide specific examples to support your evaluation. Finally, make a recommendation about the employee’s future in the company, including any necessary action steps.
What is employee completion of probation?
Employee completion of probation is when an employee completes their probationary period, typically a fixed period when the employer evaluates an employee to determine if they are suitable for permanent employment. Upon completion of probation, the employee is usually confirmed as a permanent employee.
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